I have been using Paperport to store patient data as PDF files. Each patient has a directory LLLLL,FFFFF with subdirectories for Labs, Registration, Visits and Reports. A fax is printed as a PDF file and manually stored in the apropriate patient directory. SnapScan is used for most scans. It produces PDF files that are stored as before. An Epson flat bed scanner is used for photos. They are either stored as PDF or jpg files.
I store my files in the Synapse database as per the method described below.
1. Select the patient ( use the [Search] button at the top of the screen ). BUTTONS ARE ENCLOSED IN BRACKETS [ ].
2. Click on the [PPort] button. This will bring up PaperPort to the directory where your PaperPort files for this patient are stored. This is configured in the Settings/ (PPort/Scans) tab. The patient directory is created if it does not exist in the format ...\X\LastName,FirstName where
x= 1st letter in LastName.
Click the Settings tab. Select the "More Settings" tab. In Patient Directory click on [..] and select the proper directory. For example: n:\Medicare\.
For Mr. John Simith the following directory will be generated n:\Medicare\S\Simith,John.
In Scan Directory click on [..] and select the directory where you will store your scans. You can actually import from different locations if you so desired. The program will always default to the Scan Directory.
3. Move to Results tab-> Text Results tab.
4. Scan your document, noting the name of the file created.
5. Click on [Add New] to bring up the "Add Result Window".
6. At top left, select the clinician for whom the result is destined. You can make him/her the default.
6. Select a test date. [?] brings up a calendar.
7. Type or select from the drop down field a Result Type.
8. In the Description type a short synopsis or a short interpretation of the results or select [Normal].
9. Click on [..] located next to [Last Scan]. Select the file you want to open. The location of the file will appear in the File Name box.
My files are named "Result date". Date in the format mmddyy. Example: Mammo 052206, for Mammogram performed on May 22, 2006.. To enter the file I follow a reverse order Step # 9 ->Step #6 -> Step #7 -> Step #8.
10.Click on [ Synapse Import] and watch the progress meter fill as the file is transferred to Synapse-EMR server.
11. You can corroborate the transfer by selecting the main window and observing a new entry in the Test Results. You can check the data by clicking on
[View Image].
12. You can now close the "Add Result Window" unless adding more results.
13. Note that you can not add the same scan twice - the server will tell you that the file already exists.
14. To now add results for a NEW patient, click on the top "Clear" button, and enter the NEW patient details. As you remain on the "Results" tab, you can quickly start adding results for the NEW patient.
I hope this modified explanation helps. Please check these instructions and modify accordingly.
DrO